Withdrawal Policy, Deadlines, and Refund Schedules

Withdrawal Policy

A student wishing to withdraw from a course can do so at any time up to the sixth week after the official start date of the course. A student wishing to withdraw should submit the ‘Course Withdrawal Form’ per email to the course instructor AND the program director. Details on refundable monies can be found in the Refund Calculations Table in the section titled Refund Policies below. If a student withdraws from a course after the course start date a grade of ‘W’ for Withdrawn will be recorded in the student’s transcript. Students enrolled in a M.S. or M.A. program are allowed no more than two withdrawals. Students enrolled in a Graduate Certificate program are allowed no more than one course withdrawal. Students should contact their graduate advisor and ask for guidance before submitting the ‘Course Withdrawal Form’. Once the limit for withdrawals from courses has been reached the student cannot withdraw from courses anymore and the appropriate grade will be recorded at the end of the term.

Administrative Withdrawal

Clover University students operate in an online environment and students are expected to attend courses (which can be asynchronous), participate in online discussion forums and complete required assignments by the due date. A student who fails to participate in online class requirements and attendance may be administratively withdrawn. A student who is administratively withdrawn will receive a grade of ‘AW’. The student will receive a refund as stated in the above guidelines subject to the date of last activity in the online course environment or the date of conduct violation.

Examples of Tuition Refund Calculation

Tuition per credit hour is $1000
Tuition for a 3-credit hour course is $3000
A student withdrawing within 5 days of the start date of the course will receive a refund of 100% of the tuition paid for that course.
The Resource Fee of $35 per Term is non-refundable.

Refund calculations table per course
Week Withdrawn Tuition Refund Percentage Total Refund Amount
Week 1 100% $3,000
Week 2 85.71% $2,571.43
Week 3 71.43% $2,142.86
Week 4 57.14% $1,714.29
Week 5 42.86% $1,285.71
Week 6 28.57% $857.14
Week 7 0.00% $0

Refund calculation table for capstone project course
Capstone Refund Refund Amount
Week 1 of Term 3 100% $3,000
Weeks 2 – end of
Term 3
75% $2,250
Term 4 50% $1,500
Term 5 25% $750